Setting a budget is always helpful when trying to determine where money is spent. For your company this can mean limiting the number of office supplies purchased each month or restricting departments' overall expenses. One simple way to ensure your money is not being wasted is to create a print job accounting and print tracking system.
With RoutXpress an administrator can generate regulations for departments or individuals throughout the company. This can be done in terms of pages or dollars. For example, you can decide whether you want each department to only use a certain number of total pages per month or a specific dollar amount. This could mean that your marketing department would be limited to either 1000 pages of black and white printing or maybe $100. Setting a page limit will encourage employees to only print the documents they need rather than want. Using dollar restrictions means that workers will need to think about the type of printer, paper and ink they are selecting for each print job. They will think twice before creating an expensive IPDS printing job when a less expensive alternative will do.
These restrictions will help employees think more about what they are printing. They will need to determine if IPDS printing is necessary when they just need the text of a document not the images and bar codes. In this situation, would PCL printing work just as well? Your company will be able to save paper and money when workers are more conscious of what they are printing.
Once the technology has been installed into your computer system, it will continue tracking until you tell it otherwise. It will allow you to check such statistics as who is printing, where, how big projects are and how long the job took to complete. This will also help your company to see where waste can be eliminated. Are your employees taking advantage of PCL printing for certain projects? Are too many IPDS jobs being produced because that printer is closer to one department? All of this information will be available through your print job accounting data. It will make printer costs easier to understand and track.
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