If your company uses several different printers to cover all your printing needs, your employees may not be choosing the best printer for each job. Are they using their personal printers too often because it is convenient? Are color copies being produced when black and white is all that is necessary? When you use print tracking technology and print accounting to reduce printing cost, you will have answers to these questions.
If you decide to purchase a program, like RoutXpress, you can use this information to your advantage. Once you understand trends in office printing, you can have an administrator set specific rules for print routing. If a print job is moved to a different printer than the one selected by an employee, they will be notified via instant message. Here are some other notifications they will receive ensuring they are using the printers effectively:
- The selected printer is busy or unavailable
- A paper jam is preventing the job
- The printer is out of paper
- The printer is low on toner
- The employee has reached their limit on pages or color copies
These notifications will help the employee know what to expect from each print job. Every detail can be overseen after the rules are determined by the administrator. You can even decide if a VIPP printing capable machine is selected for a job for which it is unnecessary. This allows you to be in control of your printing alternatives.
When you are in control, wasted time and paper will no longer be a worry for your company. You will not need to stress over VIPP printing jobs or paper jams being left untreated. Your employees will know exactly where their documents are being produced and if there are any complications. Our print tracking technology takes the guesswork out of your paper and ink consumption.
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