Complete Printer Assessment!!!

Upon installation RoutXpress™ will find all the network and local printers on your network and begin building a database of the network printing. It will use the database of all the print activity to produce reports that the Administrator can view. In some companies this can be quite a revelation. The number of prints going to high cost per page printers can be outrageous.

Print Assessment is a valuable tool that the company Administrator can use to correctly configure their network, and to guide the decisions on the printing equipment they will purchase in the future.

RoutXpress™ will accurately collect all meter reads on your equipment, copy, print, scan and fax. It will also provide all of the copies printed on the printers without meters, i.e. Inkjets, etc. It can even email this information to multiple recipients, such as the company’s printer maintenance supplier and the accounting department.

A printer assessment starts with discovering all of the imaging devices at a company location, then followings on with improvement recommendations. RoutXpress™ discovers the devices at installation and over the first several days of operations. RoutXpress™ gathers all of the device activity in a sequel database. This data is gathered in monthly tables that are stored for future reference. The Accounting Module, and the Optimizer can then analyze the device data.

The first benefit of doing a Print Assessment occurs when you let the work force know that you are going to do an assessment and will be monitoring the print jobs. RoutXpress™ identifies all devices on a network or locally connected on Windows desktops. RoutXpress identifies all the devices. The local printers attached directly to a Windows computer are identified from the spooler client assigned to the Work Station. Since a preponderance of the printer’s are often local printers, gathering data from the local printers is critical.

A full printer assessment involves:
· Finding all of the printers and walk up copiers, network and local
· Recording the number of the pages printed on each printer. It’s also important to know the time each job is printed and the delay in printing.
· Recording the number of pages printed on walk up devices.
· Having a list of the device problems over the assessment period.
· Recording the toner activity over the assessment period.

With this information a cost of the total printing solution can be calculated. The Accounting Modules can sort and summarize this data by users, printer, department, and customer ID. The names of all documents printed can be retained, or not depending on settings. If job names are retained, a review of the printing for non-business jobs is possible.

The RoutXpress Optimizer allows the virtual movement of devices on the network to show improved cost and delay performances. For example, if we move this low cost per page printer from this low use area to a busy network work area, and if we move the older higher cost printer to the low volume area, a lower network printing cost will result. And we can try this with just a few clicks of the mouse. After we have optimized the virtual location of the printers, a printer map is generated and the physical changes can be made.

When moving machines keep in mind that tray size and monthly volumes also come into play. For example, don’t put a printer with a 250-page tray in a high volume location.

After the current topography is optimized new equipment should be considered. Using the routing and pooling capability of RoutXpress™, place new lower cost equipment in the highest volume locations and move the existing machines to lower volume locations or use them as overflow or backup systems. Optimizing networks using RoutXpress is covered in Optimizing Network Efficiency.

Download RoutXpress™ today and start taking control of your printer network. Complete the printer assessment and find out how many printers you have and how much color printing each is doing. You’ll see how many color pages each printer and person is printing and you’ll be able to establish the related cost of printing. Essentially, you can reduce, cut or altogether eliminate your color printing. You can also gradually reduce the color printing cost by sending print jobs to more efficient and less expensive printers. Start setting up the rules and really take control. Start routing to less expensive printers and see the savings grow.

Download your free trial software today.